To: Anthony DiNardo, President of the DPCA
20 Peaslee Hill
West Hartford, CT 06117-2918
Cc: Entire Board
From: Judith Bingham
115 Minnesota Avenue
Beaumont, CA 92223-2816
June 15, 2013
RE: Public Records Request
I received your letter of May 11, 2013 and have checked with my attorney. He suggests that the requested information should be copied, put on a dvd and mailed to me within a designated time frame. Since I first requested this financial information on April 2, 2013, I believe there has been enough time allowed to comply with my request. Ten working days from June 15, 2013 should be sufficient.
It is your responsibility as a non profit corporation to make this information available to me and every other member of the public. If your books were kept properly, you would have no trouble fulfilling my request.
The records and files of the administrator relating to corporations shall be open to reasonable inspection by the Public. The administrator may maintain the records or files either in their original form or in the form of reproductions pursuant to the records reproduction act, 1992 PA 116, MCL 24.401 to 24.406.
In order to perform an internal audit, I need the General Ledger, Bank Statements, Check Warrants and Employee Roster – paid or volunteer. This information should be at someone's fingertips, but it appears that the DPCA 's records ar e in such disarray that basic information can not be located.
Every document and every dollar the organization collects belongs to the People. The following records requested on April 2, 2013 have NOT been released to me.
4. because there is not enough financial information available on the DPCA web site to perform an internal audit, I am requesting the general ledger and all bank statements from all financial institutions (including savings and investments) for the last two fiscal years 2011 and 2012
6. all check warrants approved by the Board during the last two fiscal years, 2011 and 2012
The Officers holding the books are only custodians, not owners of the books. There are only two reasons why the DPCA would refuse to release the records: 1 – they're misusing funds and they know it....or 2 – there are no records or the records are in such disarray that they are unable to make copies of the requested documents .
If the books are in such disarray that you cannot print out or scan the information requested ---then y ou must understand my concern with the DPCA's federal tax status .
Please begin the copying process and send it to me on a dvd. If you cannot comply within 10 working days, I will notify the IRS and the State of Michigan of your non- compliance.